hostel management SaaS · single hostel or a whole chain · PropTech · Hostel & student-accommodation management SaaS

HostelsBook

A complete, multi-property hostel management SaaS for Pakistan — live bed map, admissions, automatic rent & invoicing, mess, complaints, gate register and reconciling staff payroll, all in one bilingual dashboard.

hostelsbook.com ↗

Problem

Hostels and student-accommodation businesses in Pakistan run on paper registers, WhatsApp and a stack of spreadsheets. Beds, admissions, monthly rent, security deposits, the mess menu, complaints, the gate register and staff salaries each live in a different place — and none of it reconciles against the money at month-end. Owners running more than one hostel have no single view of occupancy or dues across properties, defaulters slip through, and whatever replaces the paperwork has to work for staff who are more comfortable in Urdu than English.

Solution

HostelsBook is a multi-property hostel management SaaS that runs an entire hostel — or a whole chain — from one login, with an 'all hostels' combined view and live occupancy. A live bed map tracks every bed's status (available, occupied, reserved, out of service) with AC and washroom flags and bulk actions, while complete resident files hold CNIC/B-Form, guardian and emergency contacts, education, photos, ID scans and biometrics. Check-in and check-out support monthly or daily stays with role-based rate cards, an auto-generated first invoice and a printed No-Dues clearance certificate. Rent is billed automatically every month with one-tap collection (oldest bills first), partial payments, automatic late fees and printable/WhatsApp receipts, backed by refundable security deposits and a full money ledger with profit, dues and a defaulter/aging list. Mess menus with charges and mess-off requests, a QR-based complaints board that auto-posts task costs as expenses, a gate in/out register with curfew and overnight-pass tracking, and reconciling staff payroll (partial salaries, advances and recoverable loans) round it out — all bilingual Urdu/English, white-labelled with the hostel's own logo on every receipt, certificate and report, secured with role-based access and two-factor auth, and sold per hostel in PKR with a free trial.

Key features

• Multi-property from one login — run one hostel or a chain, switch between them, or see an all-hostels view with live occupancy
• Live bed map (available / occupied / reserved / out of service) with AC & washroom flags and bulk bed actions
• Complete resident files — CNIC/B-Form, guardian & emergency contacts, education, photo & ID scans, biometrics and conduct tracking
• Check-in/out for monthly or daily stays with role-based rate cards, an auto first invoice and a printed No-Dues clearance certificate
• Automatic recurring rent invoices, one-tap collection (oldest first), partial payments, late fees and printable/WhatsApp receipts
• Refundable security deposits (take, hold, refund or forfeit) and a full money ledger — profit, dues, defaulter/aging list and CSV export
• Mess & meals (weekly menu, timings, charges, mess-off requests) plus a QR complaints board that auto-posts task costs as expenses
• Gate in/out register with curfew, overnight-pass approvals and visitor log; staff payroll with advances, loans and salary history
• White-label branding on every document, light/dark themes, email + in-app alerts, role-based access and two-factor security

Technology

Results

• One dashboard replaces the paper registers, spreadsheets and WhatsApp threads a hostel runs on today
• Owners run a single hostel or a whole chain from one login, with live occupancy and dues across every property
• Rent, deposits, expenses and staff salaries all reconcile into one money ledger — with a real defaulter/aging list, not guesswork
• Built for Pakistan: bilingual Urdu/English and priced per hostel in PKR (Rs 3,500/month, unlimited beds & staff) with a 14-day free trial